Accounting

Connecting your accounting platform makes it easy for you to keep track of your emissions from purchased goods and services. Explore what vendors and purchases your emissions are coming from.

Why connect your accounting platform

You can get the most out of GreenPlaces by utilizing the real-time, up-to-date data from the systems your business uses every day. By connecting your accounting platform, GreenPlaces can provide up-to-date insights on your emissions from purchased goods and services.

Purchased Goods and Services are tracked under Scope 3 Category 1. Essentially, the things you buy produced carbon emissions in order to manufacture, deliver, and use them. We use an industry-standard method for calculating emissions using your transaction data.

What data do we store?

GreenPlaces prioritizes the privacy and data security of your company's financial data. That's why we focus on storing only the minimum amount of data necessary to evaluate your carbon footprint.

Transactions

Transaction Data	Reason
Description	We try to categorize your expenses into different emissions categories. We need to know what you bought in order to properly categorize it.
Date	We need to know when you made the purchase to accurately report on your footprint.
Amount ($)	We need to know how much the purchase was for so that we can figure out how much carbon dioxide resulted from the purchased good.
Currency (USD)	We calculate emissions from transactions in USD. We'll convert foreign currency transactions into USD.
Vendor	If the transaction is associated with a vendor, we need to know who you made the purchase from. This helps us identify opportunities for working with less carbon intensive vendors.

Transaction Data

Reason

Description

We try to categorize your expenses into different emissions categories. We need to know what you bought in order to properly categorize it.

Date

We need to know when you made the purchase to accurately report on your footprint.

Amount ($)

We need to know how much the purchase was for so that we can figure out how much carbon dioxide resulted from the purchased good.

Currency (USD)

We calculate emissions from transactions in USD. We'll convert foreign currency transactions into USD.

Vendor

If the transaction is associated with a vendor, we need to know who you made the purchase from. This helps us identify opportunities for working with less carbon intensive vendors.

Vendors

Vendor Data	Reason
Name	If the vendor reports to CDP or other public databases, we'll reference any reports that are available. Plus, the vendor's name helps you recognize the vendor in the GreenPlaces platform.
Address	Knowing vendor addresses helps us estimate distribution distances and use the right method for calculating emissions.
Point of Contact	We'll import the point of contact for the vendor to help when you need to send a questionnaire to the vendor through the GreenPlaces platform. (Note: this feature may not be available for all users yet.)
Website	Sometimes we may need to do additional research on vendors to correctly calculate emissions. Knowing the vendor's website helps us do that.

Vendor Data

Reason

Name

If the vendor reports to CDP or other public databases, we'll reference any reports that are available. Plus, the vendor's name helps you recognize the vendor in the GreenPlaces platform.

Address

Knowing vendor addresses helps us estimate distribution distances and use the right method for calculating emissions.

Point of Contact

We'll import the point of contact for the vendor to help when you need to send a questionnaire to the vendor through the GreenPlaces platform. (Note: this feature may not be available for all users yet.)

Website

Sometimes we may need to do additional research on vendors to correctly calculate emissions. Knowing the vendor's website helps us do that.

How to Connect your accounting platform to GreenPlaces

The steps below should be completed by an accounting administrator or someone who has administrator access to your accounting platform.

Not an accounting admin? Invite them to join GreenPlaces

Inviting your accounting admin to collaborate with you in GreenPlaces is an easy process. Simply send them an invitation through the "Members" tab in GreenPlaces.

For more information on inviting your teammates to GreenPlaces, click here.

Step 1: Navigate to the "Integrations" tab

The "Integrations" tab is on the left side of the dashboard under the "Settings" menu. You can also navigate to the "Integrations" page by clicking here.

Next, navigate to the "Procurement" tab on the integrations page.

Step 2: Select the accounting platform your team uses

After selecting the accounting platform that your team uses, click "Connect Provider" to continue.

A window will pop up showing the available accounting integrations. Select your accounting platform and click "Continue".

A window will pop up prompting you to sign in with your accounting platform account. Sign in using the method that you always use to sign in to your accounting platform.

At this stage, you may be prompted to select your company if you have multiple companies under the same accounting platform.

Step 4: GreenPlaces takes care of the rest

GreenPlaces will synchronize with your accounting platform every 24 hours. You can view the status of your integration at any time under the "Integrations" tab, as well as see the last time the GreenPlaces synced with your platform.

You can disconnect your accounting platform at any time. Just let your account manager know.